Accountant

Job Overview

Perform a wide variety of accounting tasks, financial projects, and administrative duties in the maintenance of accurate fiscal records and reports in support of the Financial Services Division. This position will include recurring accounting duties as well as other financial services related duties or projects as assigned.

Job Related Competencies

• Customer Focus
• Productivity
• Quality of Work
• Dependability
• Flexibility
• Teamwork
• Communication
• Accountability

Essential Duties

• Employees performing in this job function may perform some or all of these duties. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position.
• Reconcile daily receipts from electronic sources such as Web, AMSCOT, Western Union and the Florida Courts E-filing Portal.
• Collect and analyze data for internal and external reports.
• Analyze and reconcile GL accounts as assigned and determine the proper accounting treatment for errors noted.
• Prepare bank reconciliations. Communicate with banks as necessary regarding bank errors and/or problems.
• Prepare and approve journal entries and bank transfers.
• Assist in annual audit and prepare work papers etc., required by auditors.
• Review and distribute paperwork to the appropriate personnel for processing.
• Complete special projects as assigned by the Manager of Financial Services.
• Perform audits, verification, or reviews of adherence to policies and procedures as assigned and prepare report of findings and issues.
• Respond to complaints, difficult situations and non-routine inquiries from the public and employees in a professional manner.
• Maintain and update Accounting procedures and work instructions.
• Provide assistance to division personnel.
• With appropriate training, serve as back-up to other Accountant and Reconciliation Accounting Specialist to perform duties required to meet divisional deadlines.
• Work with the division staff and customers to identify and resolve transaction errors that occur as part of the daily posting of transactions at the counter and through electronic means.
• Communicate with coworkers, management, staff, the general public, and others in a courteous and professional manner.
• Conform with and abide by all regulations, policies, work procedures and instructions.
• Respond promptly when returning telephone calls and replying to correspondence and faxes.
• Act, dress, and behave in a professional manner to reflect a positive image of the Clerk’s Office.
• Fully support the Clerk’s Quality Policy and standards of Performance Excellence by delivering exemplary services to both internal and external customers. Provide the utmost in customer service efficiently, effectively, and expeditiously.

Knowledge, Skills and Abilities

• Demonstrate accounting and mathematical skills.
• Possess knowledge of computers.
• Implement goals, objectives and procedures.
• Train others in policies and procedures.
• Use standard office practices, procedures and equipment.
• Display knowledge of the statutes, rules, regulations, principles, practices and procedures pertaining to the division.
• Interpret and apply applicable laws, regulations and policies.
• Make decisions in accordance with applicable laws, rules, regulations and policies.
• Define problems, research, collect data, establish facts and draw valid conclusions or make recommendations.
• Assemble and organize data, preparing reports from such data.
• Compose and distribute correspondence.
• Meet and deal courteously with the public in an effective and cooperative manner.
• Effectively use business English, spelling, grammar and punctuation.
• Make sound independent judgments.
• Work in a fast-paced, automated environment which experiences many interruptions.

Minimum Qualifications
Required:
Bachelors’ degree in Accounting or related field and minimum three years related work experience. An equivalent combination of training and experience may be substituted for the required college degree.
Computer Equipment and Software Requirements:

• This position requires the ability to work with a personal computer in a Windows environment. Strong computer processing skills, including Excel, Word, Internet Explorer, other Microsoft Office products, and accounting software are required. Understanding of and the ability to learn other Microsoft Office products and electronic software, such as case maintenance and accounting software are also required. Experience with MUNIS preferred.
• Use of specific computer applications including the organizational case maintenance system, financial, and human resource systems, electronic case filing, and those used for tracking customer interactions are required.
• Operate a variety of office equipment, including computer keyboard, printer, fax machine, copying machine, telephones, document scanners, calculator, etc.

Physical Requirements

• Standing - Occasionally
• Walking - Occasionally
• Sitting - Continuously
• Carrying - Occasionally
• Pushing - Occasionally
• Lifting - Occasionally
• Pulling - Occasionally
• Climbing - Never
• Balancing - Never
• Stooping - Never
• Kneeling - Never
• Crouching - Never
• Reaching - Never

This position description in no way states or implies that these are the only duties to be performed by the employee(s) incumbent in this position. Employee(s) will be required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instructions or assignments.

This position description has excluded the marginal functions of the position that are incidental to the performance of essential job duties. All duties and responsibilities are essential job functions and requirements and are subject to possible modification to reasonably accommodate individuals with disabilities. To perform this job successfully, the employee will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to the health or safety of themselves or others.