Human Resources Manager

Temporary Human Resources Manager to lead all HR functions while the People Operations Manager is out of the office. This will include acting as the liaison (Onsite Supervisor) between the company and a professional organization employer (PEO) that currently assists the HR department with payroll, and administering company benefits such as medical/dental/vision insurance, LTD/STD, worker’s compensation, leave of absence, HSA/FSA, etc. We also utilize their products/services to complete annual performance reviews, provide training and educational resources, and assist in special projects. Initiate and support company-required audits both internal self-audits and external Government or firm audits. Provide administrative human resources coordination among employee relations, company-newsletter communications, maintaining and updating employee personnel files, assisting in the recruitment/selection process, onboarding and separation processes, and creating reports as needed. Create and maintain company’s annual Affirmative Action Program and complete annual AAP activities to include training, self-audits, record-keeping, and maintaining these efforts throughout the year.

Essential Functions
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The essential job functions for this position include:

1. Assist in Payroll administration bi-weekly (updating system/ payroll team with wage increases, retirement contribution changes, ESOP contribution changes, overtime forms, leave payout requests, etc.)
2. Process the new hire paperwork (coordinate in-processing paperwork, input into system/records, verify I-9, e-verify, prepare new employee file, and maintain personnel file documentation (personnel/medical files).
3. Process terminations (exit paperwork / process and archiving personnel file).
4. Assist in filing papers and documents, preparing correspondence, make photocopies, faxes, and perform other clerical functions.
5. Assist in the coordination of the annual employee performance reviews.
6. Runs reports from employee database as requested, ensure accuracy and integrity of information, and performs quality checks of personnel, benefits and payroll – related data.
7. Manages annual open enrollment period during 4th quarter of each year. Arranges for distribution of materials from carriers, assists with, communicating changes to employees and arranges for on-site presentations. Conducts employee presentations. Processes changes within deadlines and related records.
8. Processes, administers, and retains records for all leave-of absences and accommodation requests.
9. Initiates and supports audits for 401(k), stock, financial audits, etc.
10. Process and distributes all annual mandatory employee notices and paperwork.
11. Ensure employee understanding and compliance with benefit and HR policies and regulations by regularly generating communication and counseling employees/dependents as situations arise.  Keeps management advised of potential problem areas and recommends/implements solutions as appropriate.
12.  Assist in the review and confirmation of all company filings (5500 health and welfare / 401(k), employee census, profit sharing census, 1095c/1094c and etc.)
13. Assist with preparation of annual affirmative action plan and outreach efforts (such as job fairs).
14. Process the Department’s mail.

Competencies

Required skills and abilities to effectively perform this position include, but are not limited to:

1. Teamwork and Relationship with others- The employee works effectively and relates well to others including supervisors, colleagues, and individuals outside of the company. The employee exhibits a professional manner in dealing with others and works to maintain constructive working relationships. Maintains the commitment to work as a team in establishing goals, evaluating improvements, and creating work processes.
2. Confidentiality – The employee is trustworthy with personal and business information.
3. Communication and Contact – The employee communicates effectively both verbally and in writing with proper punctuation, spelling, grammar, and attention to detail.
4. Problem solving – The employee tackles issues by providing solutions.
5. Organization and time management – The employee keeps tasking lists and calendars and rarely misses deadlines or submissions.
6. Ability to handle complex and unusual issues regularly – The employee is not easily frustrated by new issues and recognizes it is a regular part of this position.
7. Attendance and Dependability – the employee can be depended on to report to work at their scheduled time and is seldom absent from work (time off is required through formal request per policy). Employee can be depended upon to complete work on a timely, accurate, and thorough manner and is conscientious about assignments.
8. Ability to understand complex regulations, situations, and decisions and follow directions in accomplishing complex improvement standards.
9. Preferred to be agreeable, optimistic / positive, practical, organized, considerate, cooperative, creative, innovative to support the corporate office and work well within a team environment.

Supervisory Responsibility
This position does not directly supervise personnel but may lead others.

Work Environment, Programs, and Tools
This position will be in professional office environment and routinely use standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. While performing the duties of this job, the employee is regularly required to talk, hear/listen, and will spend the majority of their time sitting. This employee will be required to use hands to handle or feel and reach with hands and arms.

This position will also require the individual to use the following tools, equipment, or programs frequently and proficiently: Microsoft Office Suite (Word, Excel, & PowerPoint), Deltek GCS/CostPoint, Insperity Premier, Gmail / Outlook, etc.

Position Type/Expected Hours of Work
This position will be at the Orlando, FL office and will require adherence to core hours when applicable. This position will be a 6-month temporary position expected to work 3 months part-time (or less than 40 hours a week) and 3 months full-time (expected to work 80 hours a payroll period).

Travel
Must be willing and able to travel if requested.

Required Education and Experience

Bachelor’s degree preferred in Business, Human Resources, or equivalent.

Required 3-8 years of specialized Human Resources experience within a small-company. Ability to learn systems quickly with strong knowledge and understanding of employment regulations.

Preferred Experience

Preferred experience within the Defense Industry and within small HR Departments. Human Resources knowledge and experience in the areas of recruiting and selection, EEO, performance review/personnel development, training, compensation programs, organizational structure and design, health and safety, audits and reporting. Preferred knowledge of Federal Contracting or other highly regulated environment is a plus.

Security Clearance
No clearance is required.

AAP/EEO Statement
Nova Technologies is an Equal Opportunity / Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, disability, or veteran status. 

Other Duties
Please note this job description duties, responsibilities and activities may change at any time with or without notice.