Contracts Administrator- Purchasing
- Employer
- City of Panama City
- Location
- Panama City, Florida
- Salary
- Open
- Posted
- May 21, 2018
- Closes
- May 23, 2018
- Ref
- 5444813315#FL--J2CBackfill.2
- Industry
- Accounting, Professional
- Category
- Administrative, Finance
JOB DESCRIPTIONCITY OF PANAMA CITY " The City Of Panama City Is an Equal Opportunity / Affirmative Action Employer" Contracts Administrator Department/Division: Purchasing Annual Pay: $26,590.
51Plus competitive benefit package.
Type of Full-time Hours: 40 /week Non-Exempt MAJOR FUNCTIONS This is highly responsible, technical work involved in procurement, contract administration and bid solicitations for City departments.
Work is performed under the general supervision of the Purchasing Manager.
ESSENTIAL DUTIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Acts as contract administrator for various City contracts.
Duties include resolving contractual issues, contract renewals, and reconciling invoices.
Confirms pricing for all office supplies with several contracted vendors; maintains and issues various credit cards held by the City; and, issues and reconciles the departmental petty cash funds.
Assists the Purchasing Manager in writing, formatting and posting bid specifications, RFPs, and associated documents and addenda, and maintains all bid files.
Responsible for data entry of all warehouse receipts; and, provides back-up support to the Materials Specialist in issuing warehouse stock and accepting deliveries.
Assists employees in using the City's procurement program; and, assists vendors with the City's notification system for bids.
Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS Knowledge of the general practices involved in purchasing and basic accounting.
Ability to develop and maintain working relationships with other departments.
Ability to carry out oral and written instructions and to manage routine operations.
MINIMUM Graduation from high school or equivalent.
Three (3) years of general office experience and Word and Excel proficiency is required.
Must possess and maintain a valid-insurable Florida Driver's License.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals may need to sit or stand as needed.
May require walking primarily on a level surface for periodic periods throughout the day.
Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day.
Proper lifting techniques required.
May include lifting up to 25 pounds for files on occasion.
These are intended only as illustrations of various types of work performed.
The omission of specific duties does not exclude them from the if the work is similar, related, or a logical assignment to the position.
Revised 05/16/2018
51Plus competitive benefit package.
Type of Full-time Hours: 40 /week Non-Exempt MAJOR FUNCTIONS This is highly responsible, technical work involved in procurement, contract administration and bid solicitations for City departments.
Work is performed under the general supervision of the Purchasing Manager.
ESSENTIAL DUTIES To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Acts as contract administrator for various City contracts.
Duties include resolving contractual issues, contract renewals, and reconciling invoices.
Confirms pricing for all office supplies with several contracted vendors; maintains and issues various credit cards held by the City; and, issues and reconciles the departmental petty cash funds.
Assists the Purchasing Manager in writing, formatting and posting bid specifications, RFPs, and associated documents and addenda, and maintains all bid files.
Responsible for data entry of all warehouse receipts; and, provides back-up support to the Materials Specialist in issuing warehouse stock and accepting deliveries.
Assists employees in using the City's procurement program; and, assists vendors with the City's notification system for bids.
Performs related work as required.
KNOWLEDGE, ABILITIES AND SKILLS Knowledge of the general practices involved in purchasing and basic accounting.
Ability to develop and maintain working relationships with other departments.
Ability to carry out oral and written instructions and to manage routine operations.
MINIMUM Graduation from high school or equivalent.
Three (3) years of general office experience and Word and Excel proficiency is required.
Must possess and maintain a valid-insurable Florida Driver's License.
PHYSICAL DEMANDS The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Individuals may need to sit or stand as needed.
May require walking primarily on a level surface for periodic periods throughout the day.
Reaching above shoulder heights, below the waist or lifting as required to file documents or store materials throughout the work day.
Proper lifting techniques required.
May include lifting up to 25 pounds for files on occasion.
These are intended only as illustrations of various types of work performed.
The omission of specific duties does not exclude them from the if the work is similar, related, or a logical assignment to the position.
Revised 05/16/2018