Financial Coordinator - Healthcare

Job Summary: The Financial Coordinator is focused on supporting the organization by performing financial activities to ensure all financial items are captured accurately and timely.
 

Essential Duties & Responsibilities Include But Are Not Limited To:

• Initiate and maintain financial tracking for all assigned study budgets; Including but not limited to :
• Create invoices for completed financial items timely
• Collect payments from study sponsors and CROs.
• Review and renegotiate contract terms
• Manage collections of Accounts Receivables
• Record and post all study payment activity in the Clinical Trial Management System (CTMS) to ensure all activities balance amongst all financial recording systems.
• Collaborate with the Clinical Teams and the Budget and Contract Associate regarding renegotiation of financial items such as: screen fail terms, enrollment numbers and other reimbursable items.
• Ensure accuracy between the CTMS and the study contract
• Identify payment issues regarding delayed or incomplete study payments and communicate to sponsor, CRO and site study team accordingly.
• Communicate to Sponsors, CROs and clinical team as needed.
• Perform month-end reconciliation, as well as other assigned duties.
• Assist with payments to outsource vendors.
• Act as a financial liaison between clinics, upper management, and clients.
• Create the Accounts Receivable report and review with the appropriate clinic team monthly.
• Participate in team meetings and assist with identifying and implementing continuous improvement activities.
• Deliver high level of customer service and teamwork
• Adhere to company policies and standard operating procedures
• Lead, manage, and/or participate in other projects and duties as assigned
• Perform other duties as assigned. The duties and responsibilities listed above are representative of the nature and level of work assigned and are not necessarily all-inclusive.

Knowledge Skills & Abilities 

• Critical thinking skills
• Ability to work independently and as part of a team, while under pressure without supervision
• Excellent communication and written skills with a high degree of professionalism
• Excellent organizational skills
• Ability to balance tasks with competing priorities
• Attention to detail
• Strong interpersonal skills creating and maintaining a positive dialogue with sponsors/CROs, site clients and colleagues
• Strong quantitative, accounting and financial management skills
• Ability to start and finish tasks within the given timeframe
• Proficiency in Microsoft Office and QuickBooks
• Knowledge of Budget and Contracting Terminology, as well as Medical Terminology.
• A high level of self-motivation and energy
• Optimistic and Team Oriented Attitude

Education:

• Bachelor’s Degree in Finance, Accounting, Business or Healthcare Administration

Experience:

• Ability to provide effective verbal or written analysis of findings
• Experience with financial management systems.
• Financial/Account Management, preferred
• Minimum of 0-3 years of experience, preferably in financial management, healthcare administration, business administration, clinical research or pharmaceutical industries