Avant Healthcare


Transitions Administrative Assistant

Casselberry, Florida

The Transitions Administrative Assistant is responsible for providing clerical support to the Cultural Transitions Team. Duties include, but are not limited to, providing reception support, scheduling meetings, coordinating calendars, preparing correspondence, preparing reports and providing routine office support.  The Transitions Administrative Assistant provides direct administrative and logistical support for the Cultural Specialists and healthcare professionals (HCPs) as needed.

Essential Functions of The Job

  • Provide complex administrative support to the Cultural Transitions team in a highly confidential manner.
  • Support multiple projects or tasks simultaneously while utilizing exceptional follow-up skills to ensure they are completed on time.
  • Assist with HCP communications and update HCP employee profiles with confidential information to ensure all databases are kept up to date and accurate at all times.
  • Prepare HCP and Department reports (daily, weekly, monthly, etc.) by collecting, analyzing, and summarizing information.
  • Maintain, manage, and distribute the Cultural Transitions Program calendars to ensure important dates and classes are scheduled and attended by HCPs.
  • Submit reimbursements for HCPs.
  • Present Cultural Transitions Program Lectures (in a live or virtual setting).
  • Check the Team internal email box at a minimum of twice daily; distribute and respond to items according to prescribed timelines.
  • Ensure lobby and classrooms are always kept organized and fully equipped with supplies.
  • Perform or assist with occasional team and HCP event planning and coordinate day of activities.
  • Maintain and update manual or computerized data files and records.
  • Responsible for general administrative duties (data entry, copying, scanning, filing, faxing, archiving, etc.).
  • Visit the corporate apartments to collect forms or records from HCPs as needed
  • Collaborate with other Avant departments to share necessary information and updates as needed.


Marginal Functions of The Job

  • Other duties as assigned.


Normal Work Schedule

This is a full-time position. Standard business hours are Monday through Friday 8:00 AM to 5:00 PM. Additional time outside of these hours may be needed to complete the essential functions of the job.


Education, Training, And Experience

  • High school degree or equivalent required; Associate’s degree preferred.
  • Proficient with Microsoft Office Suite products (Word, Excel, PowerPoint, Outlook) and Adobe.
  • Exceptional communication (written and verbal) and collaboration skills.