Polk County

 

Human Resources.Position Control and Classification Specialist

Bartow, Florida

Job Description

Must have the physical, developmental and mental ability to perform job tasks, work efforts, responsibilities and duties of the job illustrated below:

MAJOR JOB FUNCTIONS:

Advanced level Human Resources professional responsible for the processing, recording, updating, maintaining, and reconciling budgetary position control information. Provide support and technical expertise regarding position control/allocation and job classification, including performing research under the supervision of the Employment and Benefits Service Manager and/or the Division Director.

Perform position control responsibilities by maintaining an accurate framework of positions for the Board of County Commissioners (BoCC) and Constitutional agencies’ positions, including  both occupied and unoccupied specific positions.  Ensures accuracy of all pertinent position information such as, the occupational classification, paygrade, salary range, qualifications, and location remain constant in the system.

Evaluate job duties and responsibilities within the organization by comparing them with predefined class specifications established for a series of job classes. Use organizational and/or Society of Human Resources Management (SHRM) specifications to recommend pay-grades based upon job duties, responsibilities, requirements, span of control and work environment, as directed by the Manager and/or Director.  Ensure compliance with the Fair Labor Standards Act (FLSA) and FL Dept. of Economic Opportunity (DEO), including minimum wage requirements.

ILLUSTRATIVE DUTIES AND RESPONSIBILITIES:

Manage position control for the BoCC (and Constitutional positions tied to the BoCC) by processing and recording approved position creation/deletion/update/assignment/modification through the enterprise resource planning (ERP) position control system and reconcile with Human Resources records. 

Manage interface of transferring new positions between Hyperion Planning and Budgeting Cloud Services (PBCS) software and Collaborate with Senior Budget Analyst to verify position count.

Analyze financial information (e.g.  updated and accurate budget and position control data, etc.) for the purpose of identifying potential budget variances, compiling statistical information, developing procedures, and conforming to established financial practices and regulatory requirements.

Perform accurate employee record data entry and updates, ensuring sound record keeping practices. Audit and process pay and compensation records, maintain and update job class codes, including accurate EEO and workers compensation codes.

  • Update and maintain the organization’s ERP system to accurately define jobs and positions, including location information, organizational hierarchies of reporting lines and other relationships.  Attention to data accuracy is essential to ensure proper reconciliation with payroll and general ledger (budget) modules.
  • Serves as HR liaison with division directors and management staff on position control and  classification issues.
  • Prepare and maintain job descriptions for each position in the organization; ensure descriptions accurately reflect the work being performed by incumbents.
  • Maintain and update the organization’s pay scales and structures (i.e. Fire Services, Emergency Medical Services, and BoCC non-union and union).
  • Ensure the organization’s pay scales comply with changing state and federal laws and regulations.
  • Assess jobs and their respective duties to determine classification as exempt or nonexempt in compliance with the Fair Labor and Standards Act (FLSA).
  • Conduct job analyses and/or desk audits to determine the classifications into which jobs are to be placed based on similarity of the work performed, the difficulty of the work performed, and the qualifications necessary to perform the work; recommends pay grades into which classifications should be assigned, when assigned by the Employment and Benefits Service Manager and/or the Division Director.
  • Prepare canned reports and build complex reports in business analytics, including analyzing results of reports, working mainly with HR team, applicable divisions management, employees, and outside agencies to assist and/or obtain applicable information as assigned.                                                                                               
  • Evaluate and implement job analysis instruments and materials.
  • Ensure position review files and other classification documents are accurate and current.
  • Maintain a library of position descriptions and assist with processing classification actions.
  • Performs other related duties as assigned.

KNOWLEDGE, SKILLS, AND ABILITIES:

  • Knowledge of principles and procedures for budgetary position control and maintenance, personnel classification, compensation, and personnel information systems.
  • Knowledge of applicable state and federal policies and regulations, specifically DEO and FLSA.
  • Extensive knowledge of employment/human resources laws, regulations, and best practices, including HIPAA and confidentiality.
  • Knowledge of operating standard office equipment, including pertinent software applications (Oracle, ERP, HRIS, etc.).
  • Knowledge of business principles involved in strategic planning, resource allocation, human resources modeling, and utilization of people and resources.
  • Knowledge of the principles, methods, strategies and techniques of compensation administration
  • Ability to work independently and as part of a team, solve problems, make decisions and complete assignments on time
  • Knowledge of principles and processes for providing personnel and customer services.
  • Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, and other office procedures and terminology.
  • Critical Thinking skills — Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions, or approaches to problems.
  • Active Listening skills — Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Judgment and Decision-Making skills — Considering the relative costs and benefits of potential actions to choose the most appropriate one.
  • Excellent written and verbal communication skills.
  • Excellent organizational and time management skills.
  • Proficient with Microsoft Office Suite or similar software.

MINIMUM REQUIREMENTS:

  • A graduate of an accredited four (4) year college or university with a degree in Human Resources, Finance, Accounting, Business or Public Administration, or a related field.
  • Four years of similar or equivalent work experience in position control, classification or HR.
  • Two years hands-on experience with various HR systems, HRIS, etc., creating and maintaining spreadsheets, and/or interpreting compensation guidelines
  • Must have a valid driver’s license and be able to secure a valid Florida Driver’s License at the time of employment

SPECIAL PREFERENCES:

  • CCP, SHRM-CP, PHR, or equivalent certification

SPECIAL REQUIREMENTS:

This position may be required to report for work when a declaration of emergency has been declared in Polk County.