Travel & Procurement Coordinator II

Unleash YOUR Potential With Us

As a next-generation public research institute, we are an inclusive community of thinkers, doers, creators, innovators, healers, and leaders striving to shape the future and solve the world's most challenging problems. No matter what your role is, when you join Knight Nation, you'll play an integral role in pushing us forward to become among the most impactful universities in the country. You'll be met with opportunities to connect and collaborate with uniquely talented faculty, staff, and students across 13 colleges, and multiple campuses and regional locations. That means greater challenges to tackle, more meaningful opportunities to grow, and rewarding experiences that go beyond a paycheck. We're seeking qualified, motivated individuals who will help UCF fulfill its mission of unleashing the potential of every individual, enriching the human experience through inclusion, discovery, and innovation; and propelling broad-based prosperity for the many communities we serve.

College of Community Innovation and Education:

The University of Central Florida's (UCF) College of Community Innovation and Education (CCIE) is a one-of-a-kind academic unit with distinct, interdisciplinary expertise and potential for partnership with community stakeholders, conceived to address societal challenges and work alongside the community. Established in 2018, the college offers undergraduate and graduate programs on the main campus and UCF Downtown. At the heart of the college's mission is the institutional commitment to transform lives and strengthen society by developing a unified vision and innovative solutions to complex social issues. CCIE promotes innovation through state-of-the-art interdisciplinary research with social impact, contemporary inclusive teaching and learning practices, and preeminent service for the disciplines, the institution, and the community.

The Opportunity:

The College of Community Innovation and Education seeks qualified candidates for a Travel and Procurement Coordinator II position. This position will work in the college's Finance Business Center (FBC). UCF's Finance Business Centers provide the first point of contact support for employees across the university's various colleges and divisions. This position will provide travel and procurement support and compliance.

Responsibilities:

Procurement:

• Initiate requisitions and support colleges/divisions with purchases.

• Review requests for procurement policy adherence prior to entry into Workday and propose alternative solutions in instances where the request is out of compliance.

• Act as a liaison between college/division staff, general counsel, and the vendor on the development of contractual agreements.

• Make procurement card purchases for college/division needs.

• Manage purchase orders, expense authorizations, invoice receipts, and invoice payments.

• Initiate change orders to purchase orders.

• Add and/or validate Worktags to verify appropriateness for acquisition.

• Perform receiving in Workday.

• Support the management and tracking of college/division assets and inventory.

• Verify, review, and reconcile procurement card transactions to ensure compliance with university policy and regulations.

Travel:

• Serve as a general resource and point of contact for travel-related issues.

• Assist employees with travel-related issues or concerns.

• Receive and respond to incoming travel requests.

• Initiate spend authorization for travel upon request.

• Research and compare available travel and hotel accommodations to identify the best available option for each travel need.

• Book travel and hotel accommodations upon request.

• Ensure travel reservations comply with university policies.

• Prepare and reconcile travel and field advances.

• Collect receipts and travel-related expense documents to prepare travel expense reports for employees upon request.

• Review expense reports for policy adherence.

• Collect receipts for and reconcile expense card transactions.

• Collect receipts and prepare reimbursements other than for travel.

• Ensure that reimbursement complies with university policies.

• Ensure all required permissions and documentation are on file.

Minimum Qualifications:

High School Diploma or equivalent and (2+) years of relevant experience or combination of relevant comparable education and experience.

Preferred Qualifications:

• Bachelor's degree, related certifications, and higher education experience.

• Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

• Working knowledge of financial, procurement, and travel rules, regulations, processes, and procedures and ability to explain facts, processes, and procedures to others.

• Ability to work independently and be part of a team environment while developing highly effective and valued professional relationships with peers, colleagues, and cross-functional teams and to conduct oneself in an ethical manner.

• Desire to genuinely help people and provide solutions.

Are Benefits Important to You?

Working at UCF has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, UCF offers:

• Benefits packages, including Medical, Dental, Vision, Life Insurance, Flexible Spending, and Employee Assistance Program

• Paid time off, including annual and sick leave and paid holidays

• Retirement savings options

• Employee discounts, including tickets to many Orlando attractions

• Education assistance

• Flexible work environment

• And more…For more benefits information, go to the UCF Employee Benefits page and click here.

Who Are We?

Founded in 1963 to fuel the region's talent pipeline and support the growing U.S. space program, UCF is built to make a better future for our students and society. It's one of the reasons U.S. News & World Report ranks UCF among the nation's top 20 most innovative colleges, while Forbes, Kiplinger, and The Princeton Review rank us a best-value university. UCF is one of 14 universities nationwide designated as both a Hispanic-Serving Institution and a Research 1 university. With 13 colleges, including a fully accredited College of Medicine, UCF offers more than 220-degree programs between its main campus, downtown campus, hospitality campus, academic health sciences campus, and 11 UCF Connect centers located throughout the region. In addition, UCF extends its reach to communities in and beyond Central Florida by offering complete, online programs leading to bachelor's degrees, master's degrees, Ph.D.s., certificates, and more.

Unless explicitly stated on the job posting, it is UCF's expectation that an employee of UCF will reside in Florida as of the date the employment begins.

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Department

College Of Community Innovation And Education Finance Business Center

Work Schedule

Monday through Friday, 8:00am until 5:00pm

Type of Appointment

Regular

Expected Salary

$42,367.00 to Negotiable

Job Posting End Date

06-10-2023-12-00-AM

Equal Employment Opportunity Statement:

As an equal opportunity/affirmative action employer, UCF encourages all qualified applicants to apply, including women, veterans, individuals with disabilities, and members of traditionally underrepresented populations. UCF's Equal Opportunity Statement can be viewed at http://www.oie.ucf.edu/documents/PresidentsStatement.pdf.

As a Florida public university, UCF makes all application materials and selection procedures available to the public upon request.

The University of Central Florida is proud to be a smoke-free campus and an E-Verify employer.