Staff Assistant II

Location
Casselberry, Florida
Salary
$20.25 - $25.31 Hourly
Posted
Oct 30, 2024
Closes
Dec 29, 2024
Ref
4711882#1#XOJ--CityCassleberry.1
Industry
Government
Category
Administrative
Workplace
In-Office

General Description

The Police Support Services Staff Assistant II is responsible for performing clerical and administrative functions for the police department. Under general direction, the position performs specialized duties within established policies and procedures for Training and Community Relations, and serves as the department's Quartermaster. This position also provides essential support to the bureau captain as a staff assistant.

HIRING RANGE: $20.25 TO $25.31 PER HOUR DOE.

ATTENTION ONLINE APPLICANTS: Education and Work History sections of online application must be complete. Include all employment since high school or ten years whichever is less. You may attach a resume to the online application, but the application must be detailed and complete. Incomplete applications will be screened as not qualified.


Examples of Essential Functions

Provides clerical and administrative support for the Police Department's Support Services Bureau. (90%)

  1. Creates and maintains databases/records for the documentation and analysis of all department training, Defensive Tactics Reports, Vehicle Pursuit Reports, Community Surveys, and other information as directed.
  2. Serves as staff assistant to the bureau captain and assists other bureau members as directed; Composes correspondence and other documents.
  3. Acts as Quartermaster & police radio liaison (QM); maintains and updates QM program, employee files, and spreadsheets regarding uniform/equipment/other operations; issues requests, credits, returns and restocks. Monitors inventory, performs annual department QM and capital inventory and prepares operational readiness memorandum in compliance with accreditation process.
  4. Prepares purchase requests and related paperwork as directed.
  5. As assigned, makes travel arrangements and payments for department personnel.
  6. Responds timely to customer requests and inquiries; refers matters to vendors and other departments as necessary.
  7. Registers and monitors alarms for citizens and businesses and processes false alarm invoices.
  8. Organizes, composes, and prepares various monthly, quarterly, and annual reports as assigned.
  9. Maintains schedule for departmental and community use of the agency Multi-Purpose Room.
  10. Assists in promotion, preparation, and operation of community events and programs.
  11. Adheres to laws, regulations and policies of the City and of the assigned department. Follows instructions provided by supervisor, Department Director or their designee.
Additional Duties and Responsibilities (10%)
  1. Performs all duties and responsibilities in a manner consistent with the core values of the City, and consistent with City and Department policies.
  2. Follows safe working practices and has a working knowledge of safety practices and procedures.
  3. Serves as a backup to process fingerprint requests for citizens and the City hiring process.
  4. Serves as a backup to process bi-weekly departmental time sheets as needed.
  5. Performs special projects and other programs as required by Director for regulatory agency compliance.
  6. Assists in the planning, preparation and execution of flyers and handouts for general public and office use.
  7. Completes the identified required or assigned training timely and applies acquired knowledge and/or skills.
  8. Participates in department meetings, staff meetings and other related activities.
  9. Maintains, preserves, retains and disposes of public records pursuant to FS Chapter 119.
  10. Emergency Management Role.
  11. Participates as a member of the City staff as required to take action in the event of an emergency.
  12. Acts in the assigned role to support the City in disaster preparation and/or disaster recovery efforts described in the City of Casselberry Emergency Management Plan, assigned by supervisor or designee.

(These essential and additional job functions are not to be construed as a complete statement of all duties performed. Employees will be required to perform other job related marginal duties as required.)

Typical Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

  1. Education and Training: A High School Diploma or G.E.D. is required.
  2. Experience: A minimum of three (3) years' experience in administrative/clerical support in customer service/municipal service or related field is required. A comparable combination of education and experience may be considered.
  3. Certificates, Licenses and/or Registrations Required: Must possess and maintain a valid Florida Driver's license. A Motor Vehicle Record (MVR) check will be made to determine acceptance of past driving record.
  4. Security Clearance: Florida Department of Law Enforcement background clearance.
  5. Knowledge, Skills and Abilities:
  • Knowledge of local, state and federal regulations affecting work.
  • Knowledge of departmental rules, policies and procedures.
  • Knowledge of web-based customer service software for order request and tracking.
  • Knowledge (intermediate level) of SunGard/NaviLine or similar utilities and work management software.
  • Ability (intermediate to advanced level) to utilize Microsoft Office Suite, e.g. Outlook, Word and Excel.
  • Ability to deal with stressful conditions in a calm and professional manner.
  • Ability to establish and maintain effective working relationships with other employees and the public.
  • Ability to operate a motor vehicle.
  • Ability to support the mission statement of the City of Casselberry: The City of Casselberry is a community that provides high quality service through dynamic leadership, strategic thinking, prudent resource management, and effective partnerships with its citizens and businesses.
  • Ability to support the core values of the City of Casselberry.
  • Ability to support the vision of the City of Casselberry of a vibrant, affordable, diverse, and progressive community where citizens feel safe, enjoy their neighborhoods, and access their city government.

The City of Casselberry offers a competitive salary and a comprehensive benefits package.

Health Benefits:
The City of Casselberry pays a substantial portion of our employee's health insurance. Dependent coverage is available at an additional cost, part of which is paid by the City. Health insurance discounts for wellness, non-tobacco and biometric screenings are available to qualified individuals. Group discount plans are available for optional dental, vision, STD, Voluntary Life with ADD, Legal, Accident/Critical Illness and Cancer. Paid long term disability after one year of employment.

Pension:
401a Plan - 10% salary contribution paid by the City
457 Deferred Compensation Plan – City pays 100% match of an employee's voluntary contribution up to 4% of their annual salary

8 paid holidays per year (10 hours per day)

Paid annual leave and sick leave

Paid bereavement and military leave

Education reimbursement

Employee Incentives:
Cost of Living Adjustments
Education and Certification Incentives
Employee Recognition and Appreciation
Probationary Increases
Professional Development
2% Residency Incentive pay for Casselberry residents
Wellness Health Incentive Program

The City of Casselberry is an equal opportunity employer, veteran preference provider, and a drug free workplace.

01

Do you possess an Associate's degree (or higher) in accounting, finance, business administration, criminal justice or related field?

  • Yes
  • No

02

Do you have three years or more experience in a City/County/State law enforcement agency clerical/admin/reception position? if yes, it must be listed on the application.

  • Yes
  • No

03

Do you have experience with maintaining and managing police records under Florida's public records laws? If yes, explain.

04

Do you have experience in payroll related functions? If yes, explain.

05

Do you have experience overseeing the supply/quartermaster function for an organization? If so, do you have specific experience utilizing any police quartermaster software programs? If yes, explain.

06

Do you have experience administering several long-term projects at once. If yes, explain.

07

Please explain your current skill level & familiarity with Microsoft Office Suite, ie: Word, Excel, PowerPoint, Publisher, Access & Outlook. Describe your computer skills, giving examples of work you have performed and completed in the past utilizing those skills.

08

The starting range for this position is $20.25 to $25.31 per hour, depending on experience. Are you willing to accept salary in this range?

  • Yes
  • No

Required Question

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